So that you know how and why your data is used, it is important that you read this data protection declaration and all other information on data protection and fair data processing that we make available to you in connection with the collection or processing of your personal data on certain occasions.
With regard to the terms used, we refer to the definitions in Art. 4 of the EU Data Protection Basic Regulation (DS-GVO).
1 Important information and details about the company
The person responsible for the processing of your personal data in Germany is
IGK Rechnersysteme GmbH
Deutschtaler Str. 143a
D- 12355 Berlin
Phone +49 (0) 30 666900-0
Managing Director: Georg Köster
1. data collected by us
Whenever you visit our website, the following data is automatically transmitted by your browser for technically necessary reasons:
– the IP address of the device used for access,
– the date and time of the access,
– the address of the website visited and of the requesting website,
– Information about the browser used and the operating system,
– Online identifiers (e.g. device IDs, session IDs).
The data processing of these access data is necessary to enable you to visit the website and to ensure the long-term functionality and security of our systems. For the aforementioned purposes, the access data is also temporarily stored in internal log files in order to generate statistical data about the use of our website, to further develop our website with regard to the usage habits of our visitors (e.g. if the proportion of mobile devices used to access the website increases) and to maintain our website in the general administrative sense. The legal basis is Art. 6 para. 1 f) DS-GVO. The log files are stored for 30 days.
b. User account
You can register with us and create a user account. We collect the following data from you as part of the registration process:
– Meta/communication data (e.g. device information, IP addresses)
o Legal basis: Article 6(1) f) DS-GVO – Protection against misuse and other unauthorised use
– E-mail address (required)
o Legal basis: Art. 6 para. 1 b) DS-GVO – Durchführung vertraglicher Leistungen und Services
– Name (optional, also fictitious)
o Legal basis: Art. 6 para. 1 b) DS-GVO – Durchführung vertraglicher Leistungen und Services
– Address (optional)
o Legal basis: Art. 6 para. 1 b) DS-GVO – Durchführung vertraglicher Leistungen und Services.
We need (process) this data for the purposes of
– Provision of the user account
– Provision of the DIMUSCO offer and for order processing
In the context of the order and/or for order handling, we pass your data on to your respective contracting party e.g. publishing houses or music houses. This is done for order processing and on the basis of Art. 6 Para. 1 b) DS-GVO.
If users have terminated their user account, their data will be deleted with regard to the user account, subject to a statutory retention obligation. It is the responsibility of the users to secure their data before the end of the contract in the event of termination. We are entitled to irretrievably delete all user data stored during the term of the contract.
The provision of this data is necessary for the execution of the contract. If you do not wish to transmit this data, you will unfortunately not be able to use the DIMUSCO service.
You have several possibilities to contact us. This also includes our contact form. In this context, we process data exclusively for the purpose of communicating with you. Depending on the type of request, the legal basis for this processing is Art. 6 Para. 1 b) DS-GVO, Art. 6 Para. 1 c) DS-GVO or Art. 6 Para. 1 f) DS-GVO. We have a legitimate interest in responding to your inquiry. Data collected via the contact form:
– Name, first name (voluntary)
– email address
– message content
will be automatically deleted after the complete processing of your request, unless we need your request in order to comply with our contractual or legal obligations. The request will be forwarded to the internal specialist department.
2. advertising and information according to § 7 Abs. 3 UWG
We would like to use your contact data such as e-mail address and name also for advertising information directed to you about the same or similar offers from us. The legal basis for this processing is Art. 6 para. 1 f) DS-GVO. We have a legitimate interest in using your contact data for advertising purposes as long as you do not object.
You can object to the processing of your personal data for direct marketing purposes at any time and free of charge. For further details, please refer to the information on your rights below.
3. where we still have your data from, art. 14 DS-GVO
An integral part of DIMUSCO is the user-individual release of notes. We therefore receive the e-mail address from the respective copyright holder/publisher to guarantee this principle. The legal basis for the processing by us is Art. 6 Para. 1 b) DS-GVO. We use these data exclusively for the provision of the DIMUSCO service and do not pass them on to third parties.
There are essentially two types of cookies: “session cookies – temporary cookies that are stored on your terminal only until you leave a website – and “persistent” cookies that are stored permanently on your terminal until their set expiration date (unless you delete them previously).
We use the following types of cookies:
– Essential cookies: These cookies are necessary for the operation of the website. For example, they enable you to use your user account.
– Analytical/performance cookies: These cookies enable visitors to be identified and counted and their surfing behaviour on the website to be monitored. This helps us to improve the functioning of the website so that, for example, our users can find what they are looking for more easily.
– Functionality cookies: These cookies are used to recognize you when you return to the site. They enable us to personalize our content, to greet you by name and to store your preferences.
From time to time, other types of cookies may be added to improve your experience with the site. If we do, the above list will be updated to include all major cookies used on the site.
You can block cookies by setting your browser to refuse all or certain cookies. However, if you block all cookies (including any required cookies), you may not be able to access the Site at all or only partially.
To disable cookies in your browser, please follow the instructions under the links below:
Disable cookies in Internet Explorer:
Disable cookies in Chrome:
Disable cookies in Firefox:
Disabling cookies may affect your user experience and the relevance of the information and content you see on the site.
Third Party Cookies
5 Google Web Fonts
We use “Google Web Fonts”, a directory of different fonts, to display the textual content on our website. This service is provided by Google Ireland Limited (“Google”), Gordon House, Barrow Street, Dublin 4, Ireland. When you visit our website, the fonts are downloaded from a Google server, which enables us to achieve faster loading times and a better Google ranking, among other things.
Each time you visit our website, the following data is transmitted to Google:
– IP address
– language settings
– Browser screen resolution
– Browser version and browser name
Google may transfer your data to servers worldwide. This also applies to locations in countries where there is no adequate level of data protection. For data transfer, e.g. to the USA, Google has been certified under the EU-US Privacy Shield.
Further information on data protection at Google can be found at: https://policies.google.com/privacy.
You can object to the use of data by Google here: Opt-Out-Plugin: http://tools.google.com/dlpage/gaoptout?hl=de,
Settings for the display of advertising inserts at: https://adssettings.google.com/authenticated.
The legal basis for the use of “Google Web Fonts” is Art. 6 para. 1 f) DS-GVO. Our legitimate interest lies in the purposes described above, i.e. uniform and attractive presentation as well as faster loading times and better search engine ranking.
6. sending e-mails with SendGrid and third country transfer
We use the service provider SendGrid UK Limited (“SendGrid”), 6th Floor One London Wall, London, EC2Y 5EB, UK to send the service e-mails to you. This ensures a high level of service and optimal e-mail communication. This is immediately the legitimate interest pursuant to Art. 6 Para. 1 f) DS-GVO for the use of “SendGrid”.
The following data will be processed by you via SendGrid:
– E-mail address,
– IP address, browser type
– log files
– Among other things technical information
SendGrid uses server locations worldwide and transfers your data to so-called “insecure third countries”. In order to compensate for the lower data protection level in “third countries”, SendGrid has taken various measures to obtain suitable guarantees for an adequate data protection level (https://sendgrid.com/policies/privacy/services-privacy-policy/#information-about-international-transfers). SendGrid is therefore certified under the Privacy Shield Agreement and thus offers a guarantee of compliance with European data protection law (https://www.privacyshield.gov/participant?id=a2zt0000000TRktAAG&status=Active).
We include SendGrid as contract processor and have therefore concluded a corresponding contract in accordance with Art. 28 DS-GVO.
Unless otherwise specified in the individual sections, we will pass on your data internally to the responsible employees and, where applicable, to other recipients such as authorities, tax consultants, lawyers, web hosts and other third parties typically involved in the processing of normal business processes. These data may also be passed on to third parties if it is necessary to pursue our claims or if there is a legal obligation to do so.
A transfer to third parties for independent use does not take place without your express consent and always follows the requirement of legality. The integration of all service providers takes place in accordance with the requirements of the DS-GVO.
8. data storage
Your personal data will only be stored for as long as is necessary for the purposes for which it was collected, including compliance with legal, accounting or reporting requirements.
We are legally obliged to keep basic information about our customers (including contact, identity and transaction data, business letters) for tax and commercial reasons for a period of six years after termination of the business relationship or ten years after the end of the current tax year in which the invoice was issued (§ 257 HGB, § 147 AO and others).
In individual cases, separate deletion periods apply, which we have then highlighted in the respective sections.
Under certain circumstances you can request the deletion of your personal data: more information can be found under Request Deletion.
9. your rights
In certain cases you have the following rights with regard to your personal data:
Right to information (Art. 15 DS-GVO) about your personal data, which we. This right allows you to obtain a copy of your personal data stored by us and to check whether we are processing this data lawfully.
Right to correction (Art. 16 DS-GVO) of your personal data stored by us. On the basis of this right, you can have incomplete or incorrect data stored with us corrected, even if we may have to check the correctness of the new data provided by you.
Right to deletion (Art. 17 DS-GVO) of your personal data. On the basis of this right, you can demand that we delete or remove personal data unless there is a valid reason for further processing. You may also ask us to delete or remove your personal data if you have successfully exercised your right to object to the processing (see below), if we have unlawfully processed your data or if we are required to comply with local law. We may not always be able to comply with your request for deletion for legal reasons, but you may be informed of this at the time of the request.
Right to limit the processing (Art. 18 DS-GVO) of your personal data. On the basis of this right you can request us to suspend the processing of your personal data in the following cases: (a) if you would like us to establish the accuracy of such data; (b) if our use of such data is unlawful but you object to its deletion; (c) if you would like us to store such data for longer than is necessary for us, because you have used it to establish, exercise or defend
legal claims; or (d) if you have objected to our use of your data, but we need to determine whether there are overriding legitimate reasons for its use.
Right to transfer (Art. 20 DS-GVO) your personal data to you or a third party. If you so wish, we will provide you or a third party designated by you with a copy of your personal data in a structured, common, machine-readable format. However, this right only applies to automated data that you originally agreed to use or that was used to fulfill a contract with you.
Right to object to the processing (Art. 21 DS-GVO) of your personal data. This right exists if we invoke a legitimate interest (or that of a third party) and your particular situation causes you to object to the processing for this reason, as you see your fundamental rights and freedoms impaired. You also have a right of objection if your personal data is processed for the purpose of direct advertising. In some cases we may prove compelling reasons for the processing worthy of protection which outweigh your rights and freedoms.
Right not to be subject to automated decision making (Art. 22 DS-GVO) (including profiling) if this would significantly affect you. As we do not engage in such activities, this right is in practice not relevant to your use of the Website.
Right to revoke your consent at any time (Art. 7 para. 3 DS-GVO) if we require your consent for the processing of your personal data. However, this has no effect on the lawfulness of the processing before the revocation of consent. If you revoke your consent, we may no longer be able to provide you with certain products, content or services. However, we will inform you of this at the time of the revocation.
You have the right to complain to a supervisory authority. The supervisory authority responsible for us is the
Berlin Commissioner for Data Protection and Freedom of Information
Visitor entrance: Puttkamerstr. 16 – 18 (5th floor)
This version was last modified on the date below. Older versions can be requested from us.
Last modified on: August 2019